COOKIE NOTICE

University of the Nations Record System

Cookie Notice Last Modified: 13 February 2019

Introduction

To make this website work properly, and to provide the most relevant products and services to our site visitors and platform users, we place small data files called cookies on your device when we have your consent to do so. This notice provides you with information about these cookies, what they do, your choice related to these cookies, and how to control them for this website.

What Is A Cookie?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie, to develop a record of the user’s online activity. Cookies on this site may be delivered in a first-party representation (set by the U of N website) or third-party representation (set by another website) and may also be set in association with emails you receive from us.

Cookies help us enhance your experience when using the website. They also help us understand how people use our site, such as which pages are most popular, so that we can better serve our site users.

Cookies Used On This Site

There are three types of cookies that are used with this site: analytical cookies, performance cookies and targeting cookies. Each of these cookies may be represented by UofN Records System (a first party cookie) or one of our partners (a third party cookie). Because it is important for us to maintain transparency and foster choice, each of these are explained below.

Performance And Analytics Cookies

Performance and analytical cookies are similar with slight differences; they both provide information to the server or cloud service to track information that’s useful to the operator. Performance cookies provide reliability metrics, which can include but are not limited to network latency, packet loss, jitter, server-side delay and other helpful metrics. Analytical cookies provide information such as the number of unique web users, demographics, browser types encountered, length of stay on a webpage, length of stay on a website, and other analytics useful to a website operator.

We use Google Analytics cookies to collect information about how visitors use our website. Google Analytics employs both performance and analytical cookies. These cookies collect information in the aggregate to give us insight into how our website is being used and how it’s performing. We anonymize IP addresses in Google Analytics, and the anonymized data is transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. The following table has more information about these cookies.

  Cookie Name Source Lifespan Description
_ga Google Universal Analytics 2 years This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. By default it is set to expire after 2 years.
_gat Google Universal Analytics 1 minute This cookie name is associated with Google Universal Analytics, according to documentation it is used to throttle the request rate – limiting the collection of data on high traffic sites. It expires after 10 minutes.
_gid Google Universal Analytics 24 hours This cookie name is associated with Google Universal Analytics. This cookie is used to distinguish users

To view an overview of the privacy of your Google Analytics cookies please go here: https://support.google.com/analytics/answer/6004245.

You may install a Google Analytics Opt-out Browser Add-on by going here: https://tools.google.com/dlpage/gaoptout.

Third Party Websites’ Cookies

Third party cookies are cookies set by someone other than the website owner for purposes such as collecting information on user behavior, demographics, or personalized marketing. When using our website, you may encounter embedded content, such as YouTube videos, Adobe Spark media, Stripe payment processing forms, or our end user portal which is powered by SalesForce. These websites and embedded content may use their own cookies. We do not have control over the placement of cookies by other websites or the lifespan of these cookies, even if you are directed to them from our website.

How To Control And Delete Cookies

You have the capability to control and delete cookies with most browsers. This section provides guidance regarding how to do that.

Using Your Browser

Many of the cookies used on our website and through emails can be disabled through your browser. To disable cookies through your browser, follow the instructions usually located within the “Help,” “Tools” or “Edit” menus in your browser. Please note that disabling a cookie or category of cookies does not delete the cookie from your browser unless manually completed through your browser function.

Cookies That Have Been Set In The Past

Collection of your data from our analytics cookies can be deleted. If cookies are deleted, the information collected prior to the preference change may still be used, however, we will stop using the disabled cookie to collect any further information from your user experience. For our marketing cookie, when a user opts out of tracking, a new cookie is placed to prevent users from being tracked.

Questions?

For more information, feel free to contact our Data Protection Officer at privacy@uofnrecords.edu.